Town Event Calendar
Meeting Minutes
Glenaire Board of Aldermen Meeting Minutes
March 21, 2023
Mayor Petty called the meeting to order at 7:00PM, on, March 21, 2023, Alderpersons present in meeting were Howard, Riden, Marcell and Young. Also attending the meeting were Mayor Petty, Marshall Randy More and attorney attorney Allen Garner. City Clerk Cathy Aceves was absent. Jane Shull and Phil Andreas with ClickIt Social from the community were present.
APPROVAL OF AGENDA:
Alderwoman Young moved to approve the agenda with a second by Alderman Marcell. AYE: All Motion Carried
APPROVAL OF CONSENT AGENDA:
Alderwoman Young moved to approve the agenda with a second by Alderman Marcell. AYE: All Motion Carried
PUBLIC COMMENTS:
Jane Shull says Evelyn’s house across the street has all the kids living there again including 2 felons. Tyler was arrested last week from there. She informs us Michael P Mitchell is staying there and he’s a registered sex offender but knows he’s brought at least two firearms into the residence. Marshal More will let the deputy know.
MARSHAL’S REPORT
Pending Complaints
207A Campbell- no complaints in several weeks, abated
New Complaints
407 Wherritt, mother living there caused an argument with family who lives in 406 Wherritt and was angry with the trash truck driver. Son of mother explains she has some bad days and not the correct medication to keep her pain free. No more incidents in the last several weeks.
319 Southbrook- dog lose, privacy fence was down so Marshal More gave them 5 days to fix it. Fence was not fixed, they have an upcoming court date.
402 Norton- dog lose, Marshal More gave them 5 days to fix their fence and it is now abated.
104 Johnson- complaint about building materials, car parts and several litter boxes along backside of house, enough to make their back deck lean cause hazard of it falling. Resident has since cleaned it up, nuisance abated
304 Campbell- RV parked in yard, Marshal More found out it was a family member that was parking their while out of the country. Family member has since returned and nuisance is abated.
Marcell had brought up wanting to add an emergency procedure in place. On the evening of February 28th, the board members were supposed to have a board meeting. At 6:30pm, the City Clerk alerted the Mayor there was a possible armed suspect across the street and had said the sheriff had been contacted. The Mayor called the board members to advise them there would be no meeting. The follow up from the occurrence was not communicated clearly. The board had spoken about placing protocols in the office on what to do when an emergency occurs. Marshal More will look into this. The security cameras are in place at the clubhouse but not functioning due to not being connected to Wi-Fi. Mayor Petty will see if Cathy has looked into this.
NEW BUSINESS:
Sewer adjustment request for Anette Baker. Motioned for approval by Young, seconded by Marcell, aye.
The audit was performed by Kenny D Hales APA, PC. The Clerk was having trouble making copies for the board members so Attorney Garner will digitally scan it for everyone and send it out.
Mayor Petty reviewed her visit to Jefferson City for the MML Legislator conference and asked to be reimbursed for the conference and hotel fee of $288.05. Motion of approval by Young, seconded by Riden, aye.
Clay County will no longer issue Certificates of Occupancy, Riden has provided a copy for the City Clerk, and the city can now issue those following the final inspection done by Clay County.
CLERK’S REPORT:
Mayor Petty said Cathy Aceves almost completed with the electronic directory.
Cathy Clerk says the printer no longer supports the older version of Word7 on the city computer. Mayor Petty will have someone look at it.
OLD BUSINESS:
Website Proposal
Phil Andreas with ClickIt Social provided a rough draft of the website for the board members. The Mayor had forwarded a Google Doc sheet with questions from ClickIt to the board members for input, Howard had asked for it to be forwarded again. Mr. Andreas suggests a good time to launch the live website is April 5th, right after the election. Mayor Petty will coordinate a time to get pictures taken of all the board members. It was also discussed to charge the customers a 3% fee if they book the clubhouse online by using a credit card.
Johnson Road Bridge–
Marcell presented a slideshow to the board members about the two sources of funding the city has been approved for the Johnson Road bridge- the earmark funding and the STBG grant. He had three main questions to discuss with the board-
- Would the city like to pursue the larger of the two projects to include sidewalks with the bridge replacement and explore options to use both sources of funding? The board discussed and would like to look into the larger project further to help improve not only the bridge reconstruction, but the community.
- Can the board have the matching funds for the STBG grant readily available? Yes
- Can we get a volunteer to take the LPA training? Mayor Petty will take the training.
Projects to be Completed by Boy Scout’s
Boy Scout Troop 228 have met with Mayor Petty and Alderman Marcell to complete two projects within the city- beautification of the park and installing new street signs citywide. The two boy scouts will present their projects to the Eagle council and once approved, will set up a time to get started. Marcell will create an itemized list of materials needed for the street sign project and email the board for a price approval before next month’s meeting. Mayor Petty will reach out to obtain mulch for the city park project. A third boy scout reached out to Mayor Petty trying to obtain a project to become an Eagle scout and heard the clubhouse needed some painting done. The board discussed and thought it may be more ideal to have Alderman Riden complete that project. Mayor Petty and Riden will meet with the boy scout next Tuesday to discuss clubhouse and sign entrance beautification.
102 Adkins
102 Adkins- was letter sent out regarding permit follow up?
City Clerk
The board discussed doing a review with the City Clerk since she has taken on a full-time job. Mayor Petty will schedule this with her.
Adjourn Meeting
9:55
Motion: Young
2nd: Marcell
AYE: All
Motion Carried
APPROVED THIS 18th DAY OF April, 2023.
Glenaire Board of Aldermen Meeting Minutes
January 17, 2023
Mayor Petty called the meeting to order at 7:04PM, on, January 17, 2023, Alderpersons present in meeting were Howard, Riden, Marcell and Young. Also attending the meeting were Mayor Petty, Marshall Randy More, attorney Allen Garner and City Clerk Cathy Aceves. From the community Jane Shull, Debbie More, Phil Andreas and Connie Horrocks.
APPROVAL OF AGENDA:
Alderwoman Young moved to approve the agenda with a second by Alderman Riden. AYE: All Motion Carried
APPROVAL OF CONSENT AGENDA:
Alderwoman Young moved to approve the agenda with a second by Alderman Riden. AYE: All Motion Carried
PUBLIC COMMENTS:
Connie Horrocks of 209 Lake Ace came to address concerns of emergency equipment not knowing about Johnson Rd bridge being out. Her husband had a medical emergency and they were detained due to the bridge being out. She asked if we could put up a sign stating Lake Ave is accessible through Whitehall. She also stated that the construction equipment from Den Ledford is leaving large ruts in her yard. They have also blocked the road causing residents to wait to leave their homes. The clerk will let responding departments know again that the bridge is closed.
Jane Shull came to check the status of 403 Norton. Mayor Petty let her know that she left two voicemails today as well as an email. In the email it is listed the ordinances that the property is breaking.
She also wanted to check on the status of a “3” way stop sign on Campbell and Norton. She was informed that the street sign updates and repairs will be handled by the Boy Scouts.
In regards to drainage concerns she wanted to know if we could request residents clean the leaves out of their ditches. And lastly, she was worried about people parking in their yards. She would like the community looked at to see what ordinances are being broken. We let her know we just got fully staffed and hope to address the issues.
Phil with Click it Social came to provide a presentation for our website to be rebuilt by his company. I will address his presentation under Old Business later in the minutes.
MARSHAL’S REPORT
Pending Complaints
200 Lake Ave- Deputy Johnson will look into finding contact information for property owner.
403 Norton – As stated above Mayor Petty has attempted to contact them with no new information.
New Complaints
We were presented with a new contract from the Clay County Sherriff to address the increase in fuel. Attorney Garner will review and advise the board on the next step.
NEW BUSINESS:
No New Business to discuss
CLERK’S REPORT:
Clerk has accepted a new position. I will dedicate Tuesdays and Friday evening will be my dedicated days for the city. I will continue to answer emails/phone calls. The board will readdress in three months if the new agreement works for all parties.
OLD BUSINESS:
Website Proposal
Mr. Andreas presented how our website looks to the community. He addressed how people see our website on their cell phones compared to laptop. He will develop a new site for us, keeping our old site up until it is completed.
The building price is $3000.00. This includes everything we will need to get a fully functional and beneficial website up and going. There are three different tiers of maintenance after that. Monthly which is $280 a month. This will offer ¾ hours a month of maintenance on the website. $280.00 quarterly, every three months the requires maintenance and updates are completed. The third option is $125 an hour. He thinks that it should take about a month to build and he will communicate with us continuously during the build of what he thinks we need.
$3000.00 was allocated in our 2023 budget to have this build completed. Alderman Marcell motioned to move forward with having the website build contract sent to Attorney Garner. Alderwoman Young 2nd All in favor – Aye Motion carried. He will get a contract to Attorney Garner.
Johnson Road Bridge –
We received notification that we have been approved for STBG funding. We are not required to have an RFP since it is under the amount of $750,000. We have continued to communicate with Lindsey Chaffin at Great River. We should have the approval from STBG by the end of February. The ear marked funds from Sam Graves office were signed off by President Biden. We have to have another board member be LBA certified. Per Attorney Garner we should always have a back up board member certified.
Dean Ledford-
202 Lake Ave hopes to be completed in February. Mr. Ledford let Mayor Petty know only projects to be completed are light fixates and wood floors. We will look into minutes to see about issuing a new permit.
Projects to be Completed by Mr. Bowers and Boy Scout’s
The Bowers contacted Mayor Petty about placement of cameras. She let them know in the north corner of the main area, the kitchen pointed towards the back door and one covering the parking lot.
102 Adkins
Per Attorney Garner present him with all supporting documents and he will send the homeowner a letter. He will also CC the prosecutor to get them included with intentions of moving towards a Court case.
409 Smiley
The board agrees she has to get the property surveyed; removed from Agenda until this is completed.
Adjourn Meeting
9:14
Motion: Young
2nd: Marcell
AYE: All
Motion Carried
APPROVED THIS 21 DAY OF February, 2023.
Glenaire Board of Aldermen Zoom Meeting Minutes
December 20, 2022
Mayor Petty called the meeting to order at 7:02PM, on, December 15, 2022, Alderpersons present in Zoom meeting were Howard, Riden, Marcell and Young. Also attending the Zoom meeting were Mayor Petty, Marshall Randy More, attorney Allen Garner and City Clerk Cathy Aceves.
APPROVAL OF AGENDA:
Alderman Marcell moved to approve the agenda with a second by Alderwoman Howard. AYE: All Motion Carried
APPROVAL OF CONSENT AGENDA:
Alderman Riden moved to approve the agenda with a second by Marcell. AYE: All Motion Carried
PUBLIC COMMENTS:
Meeting was held over Zoom, no public comments
MARSHAL’S REPORT
Pending Complaints
200 Lake Ave- No movement Mayor Petty will look into
403 Norton – Mayor Petty will get ahold of them on the phone. As of today it is unknown what there plans are.
Coyote in the park- has not been seen, no longer an issue
New Complaints
Detective Chris Johnson is taking Deputy Doss’ place.
NEW BUSINESS:
2023 Budget
Alderwoman Young motioned to approve Bill 443 Ordinance 442 enacting the City of Glenaire’s 2023 budget. Alderman Marcell 2nd Aye: All Motion carried
Website Proposal
Board feels that we need to see his work. Mayor Petty will set up a time for a presentation.
CLERK’S REPORT:
Nothing to address at this time
OLD BUSINESS:
Johnson Road Bridge –
We got STBG funding. We have to come up with 20% and 1%(donation to STBG). We will have to go through the bid process and select an engineering firm.
Dean Ledford-
202 Lake Ave looks exactly the same as last meeting. His current building permit will expire in January. Per Alderman Marcell the interior does look complete.
Projects to be Completed by Mr. Bowers and Boy Scout’s
Mayor Petty will reach out to the Bowers after the 1st of the year. For the Boy Scout’s we would like (1) Street signs (2) Clubhouse maintenance (3) Park updates. Mayor Petty will draft a letter to get to the Scouts so that they can present a plan to their board.
102 Adkins
Alderman Riden went to Planning & Zoning. The building has to be anchored down. Attorney Garner will get together with Aldermen Riden to draft a letter.
409 Smiley
The board agrees she has to get the property surveyed; attorney Garner suggest a letter a favorable sounding letter on what has to be done. Attorney Garner will draft a letter for Alderman Riden to send.
Adjourn Meeting
8:07
Motion: Young
2nd: Marcell
AYE: All
Motion Carried
APPROVED THIS 17 DAY OF January, 2023.